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Costume-Con 33 Dealers Room Vendor Information

Buccaneers Belles & Bootleggers

Costume-Con 33

May 15 – 18, 2015

Dealers Registration Form

Costume Con 33 reserves the right to select dealers, and to limit table space assigned.


1. A flat rate of $250 if registration is received no later than April 15th, $300 if received after. This covers two memberships and two table spaces. Tables can be 6’x2.5’ or 8′x2.5′, and have 4 – 6 feet of space behind them. Additional tables are $35 extra.   One day participation is $150, this is for two memberships and two table spaces. Additional tables are $35 extra.
2.   Additional memberships for assistants are  affordably priced at $25, please tell us whom they are for. Send the information, with payment, to Costume-Con 33, % J.B. Dashoff, Treasurer, P O Box 425, Huntington Valley, PA 19006-0310.
3.   Dealers will be able to use any existing outlets in the dealers’ room at no additional charge. In addition, dealers will also be able to use their own extension cords and surge suppressors. Please remember that all cords and power strips must be in safe working condition and able to handle the electrical load.  Electrical equipment must have either grounded (triple-prong) or polarized plugs.
4.  You may need to bring additional lighting for your booth.
5. Weapons may be sold in the Dealers’ Room. After the sale, they must be securely wrapped in opaque wrappings and tape. Please check the weapons policy posted on our website
6. There will be no loud noise-producing stuff in the Dealers’ Room.  Headsets must be provided.
7.   Dealers are responsible for collecting and reporting their own sales tax. The local tax rate is currently 8.5%. Tax info may be obtained here: http://www.sctax.org/default.htm .
8. We will be using Montague Rooms I and II for the dealer area. The doors of the Dealers’ Room will be locked when the Dealers’ Room is closed.
9. Dealers will be able to start load in to the Dealers’ Room at on Thursday, May 14, 2015 at 8:00 a.m.
10, Because of our very full schedule of panels and masquerades, we will be keeping the dealers’ room open longer hours – basically, from 9 am to 7 pm. Thursday we might be open from 4 to 7, even though the con officially begins on Friday. We are considering having a Midnight Madness schedule on Sunday, with a closed time for dinner 6 – 7:30, or possibly a late opening due to the brunch scheduled in the morning. You may of course close your table whenever you please. Dealer comments on hours are invited.
11. Dealers may load in themselves.  You may use the hotel bell carts, but it is best to bring your own dollies. The dealers’ room may be entered from the front entrance or from another side entrance. It is on the first floor and there are no stairs involved. Parking is free and there is a large area available for trucks in the rear of the parking lot. Reserved parking for dealers beside close to the entrance of the hotel.
12. Dealers expecting to lean or prop things against the walls must PAD the contact points with felt or foam.  Likewise, naturally, NOTHING may be hung, stuck, or fastened to any wall surface in the Dealers’ Room.
13. Please indicate on the accompanying form a rough estimate (by percent) of what you sell (e.g., 50% fabric, 25% jewelry, 25% fannish filktapes).
14 The deadline for receipt of reservations is April 30, 2015.
15. Full payment must accompany all reservations.  Checks or money orders must be payable in US dollars; checks must be drawn on a US bank. PayPal funds should be directed to treasurer@cccharleston.org .  Checks should be made out to Costume-Con 33.
16. NO applications will be accepted unless they are accompanied by a completely filled-out reservation form, payment for space, and a signed and dated release form.  The signature on the back of the form must be that of the person named on the form.  Incomplete or unsigned forms, forms without payment, or payment without properly filled-in forms, will be returned.
17. Please send your completed form, plus payment made out to Costume-Con 33, to
CC33- Attn: % J.B. Dashoff, Treasurer, P O Box 425, Huntington Valley, PA 19006-0310.
18. Should you need to cancel, we will refund your space fees in full if you cancel before April 15, 2015.  From April 30, 2015, we will refund your money, if we are able to resell your space.  Refunds after May 1, 2015 will be made on a case-by-case basis.
19. Acceptances will be sent via email. Please be sure that your email address is printed clearly.  If you do not want to receive your confirmation by email, please check the notification space at the end of your application!
20. Deadline for receipt of applications is April 30, 2015.
If you have any questions, you can reach me at (843) 478-6106.  Feel free to leave a message.  Please DO NOT call after 10 pm Eastern Standard Time.   E-mail can reach me anytime at sigrid.rothschild@comcast.net